🏭 Construction Company
⚙️ Odoo ERP
📍 Kenya
⛏️ Mining & Drilling
Case Study
Vastu Company Ltd: Building Smarter Construction Operations with Odoo ERP
Vastu Company Ltd, a leading provider of mining, drilling, blasting, and light gauge steel (LGS) construction solutions, was seeking a centralized ERP system to streamline operations across projects, workforce, and finance.
25%
Cost Control
30%
Faster Finance
Real-Time
Dashboards
Excel→Odoo
Migration
Contents
About the Client
Vastu Company Ltd
Construction Company • Kenya
Vastu Company Ltd is a leading provider of mining, drilling, blasting, and light gauge steel (LGS) construction solutions, serving clients across diverse infrastructure and industrial projects. Established in 1997, the company has built a strong reputation for delivering reliable and high-quality services. With a commitment to operational excellence, safety, and customer satisfaction, Vastu continues to expand its capabilities by adopting modern technologies and streamlined business processes to support sustainable growth.
Construction
Industry
Kenya
Location
Odoo ERP
Platform
Project Overview
Vastu Company Ltd required a centralized ERP solution to streamline its construction, drilling, and field service operations. As project volumes increased, managing attendance, accounting, billing and project costs through Excel became inefficient and prone to errors. The company partnered with Ahex Technologies to implement Odoo ERP, enabling integrated operations, real-time project visibility, and improved financial control.
Odoo Implementation Services We Provided
We delivered a customized Odoo ERP implementation to digitize Vastu’s construction and field service operations. Our solution enabled project-wise revenue and expense tracking, workforce attendance and payroll management, accounting, and real-time dashboards. We also provided end-user training and post-go-live support to ensure seamless ERP adoption and long-term operational efficiency.
The Challenges
“Vastu Company Ltd was struggling with manual attendance and payroll, spreadsheet-based project costing, disconnected accounting and billing, and no unified system for sales, purchase, and inventory.”
Manual Attendance & Payroll Management
Attendance and workforce records were managed manually, leading to errors in payroll processing and employee tracking.
Limited Project Cost Visibility
Project-wise revenue, expenses, and profitability were maintained in Excel, making it difficult to monitor budgets and control project cost
Inefficient Financial Management
Manual accounting, cash flow management, and billing processes caused delays, inaccuracies, and financial mismatches.
Disconnected Business Operations
Sales, purchase, inventory, and field service functions operated independently, reducing collaboration and operational efficiency.
Lack of Business Insights
Management lacked real-time dashboards and consolidated reports to effectively monitor project performance and make informed business decisions.
Our Solution
Ahex implemented a centralized Odoo ERP with integrated payroll, automated accounting and billing, project-wise cost tracking, and unified sales, purchase, inventory management.
Centralized ERP Platform
Implemented a unified Odoo ERP system to manage construction projects, field service operations, and core business processes from a single platform.
Automated Workforce Management
Digitized attendance, employee management, and payroll to ensure accurate workforce tracking and seamless salary processing.
Integrated Financial Management
Unified accounting, billing, cash flow, and invoicing with real-time financial reporting for improved accuracy and control.
Project Cost & Profitability Tracking
Enabled project-wise revenue, expense, budget, and profitability monitoring to enhance cost control and project visibility.
Real-Time Business Insights:
Delivered interactive dashboards and analytics, providing management with actionable insights into project performance, workforce utilization, and financial KPIs.
Implementation Approach
Business Discovery & Solution Design
Conducted detailed business discovery sessions, analyzed existing spreadsheet-based processes, mapped operational workflows, and defined a comprehensive Odoo implementation roadmap aligned with business objectives.
Solution Blueprint & Core ERP Configuration
Designed the functional solution blueprint and configured required Odoo modules to establish a unified ERP platform tailored to Vastu’s business process.
Data Migration & System Integration
Migrated customer, financial and other master data from spreadsheets, validated data accuracy, and integrated core business functions to ensure a seamless operational flow.
Business Process Setup
Configured project workflows, HR management, procurement processes, accounting and reporting to manage the business operations effectively.
Testing, Training & User Acceptance
Performed comprehensive system testing, User Acceptance Testing (UAT) and user training to validate business processes.
Go-Live, Hypercare & Continuous Support
Executed the production go-live, monitored system performance during the stabilization phase, resolved post-implementation issues, and provided continuous support to ensure smooth adoption and long-term business success.
Before vs After Comparison
| Key Metric | Before (Problem) | After (Solution) |
|---|---|---|
| Attendance & Payroll | Employee attendance was tracked manually, leading to inaccuracies in workforce records and payroll processing. | Attendance integrated with payroll ensured accurate workforce tracking, salary processing. |
| Finance & Accounting | Accounting and cash flow were managed manually, resulting in reconciliation delays, financial mismatches, and limited visibility. | Integrated Accounting & Finance for managing invoices, payment tracking, reconciliation and financial reporting. |
| Billing & Invoicing | Billing was prepared manually, causing delays, errors, and inconsistent invoice processing. | Automated invoicing linked with sales and projects enabled faster and timely billing. |
| Project Cost Management | Project revenue, expenses, and budgets were maintained in spreadsheets, making profitability tracking difficult. | Project module implementation provided project-wise budgeting, expense tracking, profitability analysis, and complete financial visibility. |
| Field Operations & Workforce | Field activities and workforce management relied on manual coordination, reducing visibility and productivity. | Integrated Field Service and workforce management improved resource allocation and task tracking. |
| Reporting & Decision Making | Management depended on manual reports with limited visibility into project performance and financial health. | Dashboards and reports provided insights into project costs, workforce utilization and cash flows. |
Odoo Applications Used
Odoo Projects 
Sales 
Odoo Field Service 
Purchase Inventory 
Odoo Employees Payroll 
Accounting 
Attendance Results & Conclusion
The successful Odoo ERP implementation transformed Vastu Company Ltd from spreadsheet-driven operations into a digitally integrated enterprise.
Automated Workforce Management
Improved workforce tracking through automated attendance and payroll, reducing manual effort and ensuring accurate salary processing.
Project Cost Visibility
Improved project cost visibility with project-wise revenue and expense tracking, enabling better budget control and profitability monitoring.
Integrated Financial Management
Strengthened financial management by integrating accounting, billing, and cash flow processes, resulting in faster and more accurate financial operations.
Streamlined Business Operations
Increased operational efficiency by streamlining sales, purchase, inventory, and field service workflows on a single platform.
Real-Time Business Insights
Enabled data-driven decision-making with dashboards and reports providing complete visibility into project performance and workforce utilization.
ROI Analysis
25–30%
Improved Project Cost Control
Project-wise revenue and expense tracking enabled better budget monitoring, helping reduce cost overruns and improve profitability.
25–30%
Faster Financial Operations
Integrated accounting, billing, and cash flow management reduced manual effort, accelerated invoicing, and improved financial accuracy.
Real-Time Visibility
Smarter Decision-Making
Dashboards provided management with instant insights into project performance and workforce utilization.
Single ERP Platform
Connected Business Operations
Unified projects, field service, HR, payroll, procurement, inventory, and finance into a single ERP system, eliminating disconnected processes and improving collaboration.
Client Review
Related Case Studies
Digital Transformation of Sodahub Industrial Engineering with Odoo ERP Implementation
Digital Transformation of a UK-Based Engine Manufacturing Company with Odoo ERP
Contact Information
Looking for a Solution? Let's Talk
- sales@ahex.co.in
- (India) +91 - 8885564224
- (USA) +1 - 6503197394
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