Odoo User Types Breakdown: HRMS Suite vs. Internal vs. Lite Users

Discover the power of Odoo user types to streamline your business operations! Odoo’s flexible ERP system transforms how teams manage sales, inventory, HR, and more, but not every user needs full access. With three distinct user types HRMS Suite, Internal, and Lite Odoo lets you customize access to match specific roles, boosting efficiency and cutting costs. In this guide, we’ll break down each user type, their features, and limitations to help you choose the perfect fit for your team.

What are Odoo User Types?

Odoo has several default user types, each with different permissions and capabilities. Users in Odoo are given access rights and roles according to their user type. These user types set the modules and data they can access, how they use the system, and the cost of the license.

Overview of Internal Users

Internal users represent the typical users within Odoo, possessing comprehensive access to the majority of essential modules such as Odoo Sales, Odoo Purchase, Odoo Inventory, Odoo Manufacturing, Odoo Accounting, and others. Generally, these users are employees responsible for managing daily business activities.

Key Features:

• Full access to backend modules
• Can create, edit, and delete records
• Assigned roles and permissions per module
• Typically used by salespeople, accountants, warehouse staff, etc.

Comprehending Lite Users

Lite users (introduced in certain versions and tailored configurations) possess restricted backend access. They are well-suited for external stakeholders or team members who require only fundamental interaction with particular data.

Key Features:

• Limited access to a few modules
• Can view or submit data (like timesheets or leave requests)
• Cannot access full backend features
• Ideal for contractors, temporary staff, or part-time employees

Explanation of HRMS Suite Users

HRMS Suite users are individuals who mainly engage with Odoo Human Resource modules. These users are granted access to the following:

Modules Included:

• Employee Directory
• Timesheets
• Leaves
• Attendances
• Payroll (restricted)
• Expense Submissions

Use Case: Ideal for employees who require the ability to record attendance, request leave, or submit timesheets while not interacting with other business functions.

Feature Comparison Table

Feature / Access	Internal Users	HRMS Suite Users	Lite Users
Sales, CRM, Accounting Modules	✓	✗	✗
Inventory & Manufacturing	✓	✗	✗
Timesheets, Leaves, Attendances	✓	✓	Limited
Custom Module Access	✓	✗	Limited
View Reports & Dashboards	✓	Limited	✗
Submit Expenses	✓	✓	Limited
Approval Workflows	✓	Optional	✗

Role-Based Access Scenarios

• Salesperson: An internal user possessing rights to the Sales & CRM module.
• HR Executive: A user of the HRMS Suite with access to employee records and timesheets.
• Freelancer: A Lite user with limited access, permitted only to submit timesheets.

Cost Implications of Each User Type

• Internal users incur charges at the full license rate.
• HRMS Suite users generally benefit from a discounted pricing structure.
• Lite users may not incur charges based on the configuration (whether community or custom modules).

Selecting the appropriate combination can lead to a significant reduction in total license costs while maintaining operational efficiency.

How to Choose the Right User Type for Your Team

• Evaluate the tasks performed by each employee.
• Align their requirements with the available modules.
• Assign the least privileged user role that meets their responsibilities.
• Conduct regular audits of access and revoke licenses that are no longer in use.

Best Practices for User Configuration

• Utilize groups and roles for streamlined permission management.
• Refrain from granting administrative access unless absolutely necessary.
• Establish user onboarding processes with automated access assignments.